One of the benefits of Outlook vs. a lot of other email clients is that you can have more than one signature. Depending on who you’re emailing, you can scroll through and decide who gets a personal or professional response.

Your signature can even have a picture, or logo, if you want to get fancy, you can also include an image of your real signature. Setting up signatures in Outlook is easy. follow these easy steps, and you’ll get to decide who gets the signature with the funny quote or the professional business card signature when you send out your next message.

Pro Tip: If you use Microsoft Office365, but use Outlook, Outlook on the web or Outlook on the web for business, you’ll need to create a separate signature for both.

Here’s what you’ll need to do:

Open a new email

Choose Signature > Signatures from the Message menu*

*Depending on your Outlook window size, and if you’re composing a new message, a reply or forwarding, the Message menu and the Signature button may be in different places.


Select Signature to edit > New > New Signature  – in the box, type your signature

Under Edit Signature, you can change fonts, colors, and sizes. You can also trick out your signature with bullets, tables, and borders, by using Word to format. Just write it and copy and paste into the Edit signature box.

Next, under Choose default signature, pick your options:

In the E-mail account drop-down box, choose the email for your signature. You can have different signatures for each account. If you want your signature in the messages you reply to or forward, in the Replies/forwards drop-down, select a signature.

Hit OK, and you’re done.

If you’re looking for more ways to tweak your Outlook, check out the Umuse blog. We’re always looking for new ways to make the workday go that much faster.