Exporting your contacts from your address book is easy. Ever aware of ease of use, Gmail is never tricky to make changes or move something from one place to another. From grabbing contacts from the address book, or importing information into other software, even the newest Google n00b can do it.

Manually going through your contacts from Gmail can be exhausting, and depending on the size of your Address Book, could take a long time.

The process can be done in four easy steps with a variety of exporting options and contact filters.

Exporting Your Gmail Contacts

  1. Click the drop-down menu: Mail > Contacts
  2. The Contact Menu on the left side hosts contacts, groups and circles. Select the contacts you want to export.
  3. Under More tab > Export
  4. Select your desired format and click Export

Expand Your Address Book

Gmail adds new contacts to your address book when you reply to an email or forward to a new address. These addresses will be stored under the Other Contacts selection in your Contacts Menu.

The exported file will have a breakdown of the contact’s information, including name, birthday, billing information, along with any personal notes. This information is either filled manually by the contact when they create their Gmail account or by you.

Choose the Right Export Format

There are also three export formats to choose from:

  • Google CSV
  • Outlook CSV
  • vCard

If you plan to upload this information to another Gmail account our email service, make sure the export format is compatible.

Export your contact information in Google CSV if you want the information preserved in Unicode. Most email services and software will accept this format. The Outlook CSV will convert the file to default encoding in Excel. vCard is the primary format for Apple Mail and the Mac ecosystem.

Regular Address Book maintenance is essential to keeping contacts updated and ready with useful information. Certain roles in an organization like Sales and Support will have particularly large Address Books with a wealth of information on sales leads, technicians, and regular customers.

If you’d like to learn more about Gmail and how to get more productive check out the Umuse blog. Happy Gmail-ing! (Is that a word?)