Slack Pro Tips For Team Managers
Pretty much every team, in every office is on Slack. Slack has taken over as the way for teams of all shapes and sizes to communicate. But, while email is still essential, Slack is so easy to use. Everything is right in the chat, from files to gifs, or just being able to track back through the conversation in case you missed the news on a project.
Check out some of these tricks to make working in Slack simple and productive for teams. We’re willing to bet they accomplish a whole lot.
Give Channels Unique Names
You can create a Slack channel for everything. One thing to keep in mind, though, is to give everything a specific and unique name. There may be five channels for marketing that overlap with the sales team. Subchannel names help organize conversations and direct people to the information they need.
Go ahead and create a channel for lunch, marketing, and sports talk. Just don’t make them Marketing 1, Marketing 2 and Marketing 3 – because that won’t get confusing or anything.
Use Channel Descriptions
Set expectations for channels by adding specific descriptions. These don’t have to be long, but they should explain the purpose of the channel. If you’re starting a channel based around baseball, you can set the description to read something like, “The place for all things baseball. Bring your A Game. Stats nerds most definitely welcome.”
Create Channels for Company Announcements
Company-wide announcements can get buried if you leave in the “General” channel, which defeats the purpose of having a Slack channel. If your company has a lot of announcements, create a specific channel so one misses out on a baby shower or someone’s going away party.
Find Things with Search
Many teams use Slack to archive important events or messages. Given enough time, however, messages will get buried upon the mounting discussions. Slack offers a powerful search feature that allows you to filter out users or the content of a message. If you’re looking for something specific, try using these ways to dig up an old conversation:
- “from:” results from a user.
- “has:link” searches for messages with the given link.
- “has:star” searches for starred messages.
Use Slash Commands
Slash commands are a must when you want to do complicated tasks in a short amount of time. You can invite members to a channel, send a direct message, and archive a channel – all from the message box. You can also create custom slash commands that interact with other features to schedule an event or automate weather reports. Check out this list of built-in slash commands.
Another Slack tip that’s packed with many useful slash commands, but perhaps the most frequently used is the /remind command. If you’re forgetful, this is perfect.
The syntax is simple. Type “/remind” in a message, write the message, and end it with a written time.
Use Do Not Disturb
Hearing the ping of a Slack message in the middle of a client meeting can be unnerving. If your team is working on something that demands their attention, ask that they turn on Do Not Disturb mode. You’ll receive messages to the app, but you won’t get emails, notifications, or the glaring red dot on your screen. You can also schedule Do Not Disturb mode for certain times in the day.
Slack can be a powerful collaboration tool if used effectively. The last thing you want is for Slack itself to be a time sink. Weave these tips into your daily routine to build positive management habits that will save your team time and effort.
If you’re looking for another way to level up your Slack experience, check out Umuse. We’re not biased or anything, but we think you’ll love it.